- Welcome
- Recommended Process
- Capture Images
- Capture Movable Assets
- Capture Assets Commercial
- Capture Building Valuation
- Capture Vehicle
RECOMMENDED PROCESS FOR RESIDENTIAL USERS
During the registration process we already created the Property and the Main Building on your behalf
Create additional buildings on your property
Additional Residential buildings (Outbuildings): Buildings not connected with the primary residence on the same property. You can create additional outbuildings like a Pool House, Granny Flat, and Domestic Quarters etc. You can then create rooms inside the newly created additional buildings.
Click on Add New Building to create a new building/outbuilding
The next step is to create Rooms inside the buildings
Click on the Rooms icon at the bottom of the screen
The New Room screen opens
Continue adding rooms in the Main Building and or in the outbuildings. (You can also create rooms and buildings as you progress with the asset inventory).
At this stage, your Asset Profile should look like this:
For assistance, please contact the NID call centre on 0861 643 643 on weekdays, alternatively send an email to app@nid.co.za and we will respond to you as soon as possible.
CAPTURING IMAGES
The images are one of the most important functions of the assets portfolio.
- Mobile device: You can capture the images as you go.
- Personal Computer: The best method is to capture all your images before capturing the assets. Download the images on the computer and sort it into different folders (Bedroom, Kitchen, Granny flat, etc.)
Remember that you are documenting single assets and not complete rooms or asset categories, thus, the best is to take the picture of the specific item and try not to include other items in the photo. In fact, the picture below illustrates four separate assets.
The System will allow you to upload three images per asset.
The best is to take four separate photos and capture four separate assets
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When using your mobile device to take pictures, turn your device to landscape
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Mobile device
Click on Add Image
Depending on the device name and model, the camera will open. Alternatively, you can browse to previously captured images or you can use the camera directly.
Once the picture is taken, the system will automatically upload, rename, and resize the picture.
Personal Computer
Click on Add Image and the browser will open. Browse to the image you would like to upload.
For assistance, please contact the NID call centre on 0861 643 643 on weekdays, alternatively send an email to app@nid.co.za and we will respond to you as soon as possible.
Click on the Assets icon at the bottom of the screen
Click on Add New Asset
The New Asset screen opens
Asset Name: Name the asset (Laptop, Golf set, Watch, Bed, Cabinet, ext.)
Building: Select the building where you would like to add the asset
Room: Select the room where you would like to add the asset. Here you can chose to add the asset to any room in any building. If you did not create a room in the asset profile, you can add the room while you are busy capturing the new asset by clicking on the Add Room button.
Alternatively, select room from the drop list
Category: Select from the drop list the Asset Type category
Quantity: If you have more than one of the exact same items, you can change the quantity to the number of those items on hand.
Manufacturer: Start typing in this field and select the Manufacturer
- Please note that if your manufacturer is not listed, select “General” from the manufacturer list
Model: The model name is normally located at the front of the asset. Type the model name and number in this field.
Barcode: The barcode field is for commercial/corporate use only. Rather than typing in the actual barcode and/or serial number, scan the barcode, serial number and it will automatically be entered into the barcode/serial number fields.
Serial Number: The serial number is normally located at the back of the electronic and electrical items
Enter the serial number in this field
Unit Price: Enter the value of the item here. Do not enter cents. If you do not know the value or replacement price, you can look it up on the Internet or alternatively leave it blank and NID can assist you with the value. Please note, the value reflected here should not be a second-hand value, but should be a current value. If a specific asset is no longer available for purchase, it should be replaced with its follow up model, or other similar item.
Specified and Claimed: By activating this button, our system will automatically generate an additional claimed and/or specified report. Please see the definitions regarding this function.
For assistance, please contact the NID call centre on 0861 643 643 on weekdays, alternatively send an email to app@nid.co.za and we will respond to you as soon as possible.
CAPTURING YOUR MOVABLE ASSETS - COMMERCIAL
Click on the Assets icon at the bottom of the screen
Click on Add New Asset
The New Asset screen opens
Asset Name: Name the asset (Laptop, Golf set, Watch, Bed, Cabinet, ext.)
Building: Select the building where you would like to add the asset
Room: Select the room where you would like to add the asset. Here you can chose to add the asset to any room in any building. If you did not create a room in the asset profile, you can add the room while you are busy capturing the new asset by clicking on the Add Room button.
Alternatively, select room from the drop list
Category: Select from the drop list the Asset Type category
Quantity: If you have more than one of the exact same items, you can change the quantity to the number of those items on hand.
Manufacturer: Start typing in this field and select the Manufacturer
- Please note that if your manufacturer is not listed, select “General” from the manufacturer list
Model: The model name is normally located at the front of the asset. Type the model name and number in this field.
Barcode: The barcode field is for commercial/corporate use only. Rather than typing in the actual barcode and/or serial number, scan the barcode, serial number and it will automatically be entered into the barcode/serial number fields.
Serial Number: The serial number is normally located at the back of the electronic and electrical items
Enter the serial number in this field
Unit Price: Enter the value of the item here. Do not enter cents. If you do not know the value or replacement price, you can look it up on the Internet or alternatively leave it blank and NID can assist you with the value. Please note, the value reflected here should not be a second-hand value, but should be a current value. If a specific asset is no longer available for purchase, it should be replaced with its follow up model, or other similar item.
Specified and Claimed: By activating this button, our system will automatically generate an additional claimed and/or specified report. Please see the definitions regarding this function.
For assistance, please contact the NID call centre on 0861 643 643 on weekdays, alternatively send an email to app@nid.co.za and we will respond to you as soon as possible.
CAPTURING THE BUILDING VALUATION
IRC (Insurance Replacement Cost)
Replacement cost refers to the cost of constructing or to replace the buildings on the same premises.
This valuation includes demolition and removal costs, plan scrutiny fees and legal costs and is strictly for insurance purposes. This valuation is not suitable for selling purposes and/or balance sheet purposes.
We have utilized the most widely used method of approximate estimation to obtain an indication of the construction cost of a building which is the inclusive rate method, also referred to as the rate per square meter method, as if the building was unscorned and had no defects. This estimate is based on current competitive building costs and the Pre-contract Escalation Factor and is calculated on the monthly Forecasts of the BER Building Cost Index: 2014 - 2016.
Definitions in the valuation section
| Buildings | A building is a structure with a roof and walls standing permanently in one place |
| Outbuilding | A structure not connected with the primary residence on the same property. This may include a shed, garage, barn, cabana, pool house, or cottage etc. |
| Paving | To cover (a road, path, etc.) with a firm surface suitable for travel |
| Fencing | Is a barrier enclosing or bordering a field, yard, etc., usually brick, concrete, wire, or wood, used to prevent entrance to a property. |
| Gates | Hinged barrier used to close an opening in a wall, fence, or hedge |
| Building Fixture | A fixture is an asset that is installed or otherwise fixed in or to a building or land so as to become part of that building or land (for example air conditioners, solar systems etc.) |
| Property Fixture | A fixture is an asset that is installed or otherwise fixed in or to a building or Land (for example swimming pool, tennis court etc.) |
Important information you need before commencing with the valuation:
- Sizes of the buildings in square meters
- Size of the swimming pool in litres
- Size of the paving in square meters
- Length of the fencing in meters
Classify the buildings on the property
There are a few building type classifications:
Economic
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Standard
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Middle Class
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Luxury
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Exclusive
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Exclusive Super Luxury
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Townhouse Economic
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Start capturing your building valuation
Click on the Valuation icon at the bottom of the screen
Click on Property
The valuation screen expands
Click on building valuation
Click on main building
Click in the Building Type field
Select the Building Type
Enter the building levels and building square meters. Once completed, click on save and move on to the next category.
Follow the same process with the other catogories
For assistance, please contact the NID call centre on 0861 643 643 on weekdays, alternatively send an email to app@nid.co.za and we will respond to you as soon as possible.
Click on the Vehicle icon at the bottom of the screen
Click on Add New Vehicle
The New Vehicle screen opens (Complete, take pictures and save)
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